 |
 |
 |
 |
 |
 |
|
TRUSTEE BOARD MEETING MINUTES October 25, 2007
1) Call to Order/Introductions: Jessica called the meeting to order at 3:42pm. Trustees present were: Jessica Grinberg, Judy Minkus, Deena Zarlin, Sara Spring, Erich Schmid, Dave Gross, Tom Hudson, Margaret Iacuaniello and Carolyn Carleton. Also present was Bronwyn Rhoades, Gail Dickenson, Ray Alarcon and Mark Oatney.
2) Minutes: (MSC Erich/Sara) to approve the minutes of 9/27/07) All ayes on the vote.
3) Open Forum for Public Comment: Bronwyn thanked MUSE for everything the organization does, not only for the schools but the community in general.
4) Financial Report: Sara Spring presented financial reports for both the Car Raffle Account and our General Funds Account. Current balances are $109,805.30 in the general account and $46,879.20 in the Car Raffle account as of September 30th. There is an estimated additional $10,000 in raffle ticket sales from October. Promised 2007-08 grant funds for all campuses, jeep raffle and art teacher salary are estimated at $114,000, leaving us an estimated balance of $52,684.50 after our commitments.
5) Correspondence: Carolyn read a letter of resignation from Board Member Dave Gross, who agreed to extend his board tenure through October 31st for the raffle drawing. Dave will be joining our Advisory Board.
6) Committee Reports: Jeep Raffle: Ticket sales estimates are at about 900 to date for an estimated $38,200 in sales. The MUSD Parent’s group 48 packets of 5 tickets each and MUSE Board Member’s packets of 10 each have not all been turned in yet. Crown Hall Halloween drawing is set for 7:30 PM. Dave will ask Danny Hervilla or Ed O’Brien to pull the winning ticket, as Catherine Stone has decided not to. Jessica, Carolyn and Wendy will be costume judges at 6:30 PM. The winner of the adult costume contest will win a raffle ticket before the drawing. Helena, Sara and Tom will be at a MUSE table at Crown Hall from 4 PM on to sell tickets before the drawing.
(b) By-Laws Revisions: report in the future.
(c) Expense Reporting: report in the future.
(d) The Gift of Music Concerts: Carolyn presented an expense/income statement for the Oct 20th & 21st concerts with an estimated profit of $950. The theatre was 2/3 full on Saturday and half full Sunday and attendees seemed very appreciative of the event. Judy Minkus was thanked for doing a great job on concessions. Leftover baked items will be used at the Crown Hall event and 48 sodas and 70 bottled waters are stored in Pam Grahams’ storage shed with the Fun Fair stuff and available for future events. The musicians are willing to be available for future fundraisers for MUSE.
7) MUSD Grants Proposals:
MHS/MCHS/MAS: Gail Dickenson presented a request for grants of $6960.00 toward the balance of $20,000 including the MUSE grant of $13,100 in May 2006 for a drama elective instructor.
a) Alternative Education Week Programs: $4000. Gail distributed a draft schedule of AE Week trips and requested funds for deposits, reservations and scholarships made available on the average of one student per trip. Out of state trips have been approved by the School Board. There is a need for supplemental funds outside of parent support to ensure equal opportunity for all students to sign up for trips. Funds not used will be rolled back to MUSE – last year $2900 came back unused. b) Choral Music Accompanist: $1440. Piano accompanist for rehearsals and concerts. c) Rosetta Stone Online Language education: $ 1,520. French, German and Spanish online programs averaging 16 students @ $95.
Discussion followed regarding the funding of various programs at the HS, i.e. Model UN funded by Site Council and GATE funds still being distributed and Gail expressed and funding of AE Week Trips. Gail explained that the majority of AE Week trips are funded by the parents and fundraising by the students and there are many local alternative programs offered at lower costs to encourage involvement of all students. Jessica suggested that some of the funds be fronted early to ensure deposit/reservations for the April trips to be deducted from the total grant funds. (MSC Sara/Judy to approve granting $6960 for MHS/MCHS/MAS programs) All ayes on the vote.
K-8 Campuses: Bronwyn Rhoades presented a request for $19,900 for the following programs:
$2000 Evo Bluestein folk dance workshop $3500 Enrichment Field Trips $1500 6th grade Woodlands Environmental Science Trip $750 Angel Island Environmental Living Overnight $750 Fort Ross Environmental Living Overnight $3000 Chorus/Band Performance Trips $400 Lodge at the Woods student/elder visits $1000 Library Literature Enrichment License for Accelerated Reader $1500 Garden Nutrition Training/Curriculum $2000 Poets in the Schools $2500 Drama Production coach/rehearsals $1000 Symphony of the Redwoods musicians performance
Discussion followed regarding immediate needs for registration fees as well as appropriateness of Board members/teachers voting on grants that directly benefit their students. As there are 3 teachers of the 11 MUSE Board members, it was decided that the teacher vote was acceptable. The $3000 request for Choral/Bands programs was questioned, as a new Booster Club for choral/band activities is underway which is anticipated to raise the funds needed. (MSC Tom/Sara to approve granting of $16,900 of the K-8 principal’s request for grants, excluding the Chorus/Band funds to another motion, as funds are needed in the future) All ayes on the vote.
Other items of interest: A newly formed Chorus/Band Booster Club is requesting the use of MUSE’s non-profit status to process fundraising sales until their non-profit status is approved. A $360 registration fee is needed to proceed with their non-profit status application. Discussion followed regarding the need to have checks made out to MUSE/Choral Boosters to clarify that incoming funds are directed to the Booster Club activities and not to MUSE’s general funds and questions were raised as to whether donations might be distributed too thinly with more fundraising clubs for school programs. The Choral/Band Boosters Club is comprised of Maureen Smith as President, Jennifer Cleaver as VP, Karen Green as treasurer and Teresa Waldman as Secretary. Suggestion was made to offer a loan of $360 to the Boosters Club for their non-profit status application with the agreement for MUSE to be the processor of donation checks for their jam fundraising event until their non-profit status is approved. (MSC Tom/Sara to approve of a loan of $360 to the Choral/Band Booster’s Club against future proceeds and the acceptance of MUSE/Music Program checks to be forwarded to the Booster Club’s account for the duration of the fall 2007 jam fundraising event.) All ayes on the vote. Jessica will have Karen Green call Sara for clarification on the writing of the check’s MUSE/Music Program donation.
Meeting was adjourned at 5:15 PM.
Next Meeting is Thursday, November 29th at MMS Library at 3:40 PM as the 4th Thursday of the month falls on Thanksgiving Day.
Respectfully submitted, Carolyn Carleton, Secretary
|
 |
 |
 |